Systems · Back office
Why am I still typing the same numbers twice?
Because invoices, receipts and the books usually live in three places that don’t talk to each other — so somebody becomes the translator.
Back office is the paperwork system: invoices that generate themselves from a job, receipts that file themselves, numbers that move from one tool to the next without a human retyping them. Every business’s stack is different here, so this one starts from your actual tools, not a template.
What’s included.
Invoices
Invoices that generate themselves
A finished job becomes an invoice without someone opening three tabs to build it by hand.
Receipts
Receipts that file themselves
Receipts land where your books need them, tagged and findable, the day they happen.
Once
Numbers that move once
The same number reused across your tools instead of retyped into each one.
Setup from $1,800 · $297 a month with us. Own it for setup + $500.
The real example — stated honestly.
No build to point to, yet
We haven’t shipped a back-office build we can point to yet. Every other system on this site, we have. This is next.
FAQ.
Does AI replace my bookkeeper?
No. It removes the typing between your bookkeeper and your tools — the bookkeeper’s judgment stays exactly where it is.
Can’t ChatGPT just do this for free?
Not reliably, and not connected to your actual tools. This needs to read your real invoices and your real books, not a number copied in by hand.
What tools do you connect to?
Whatever you already use — we start with what’s in your stack today, not a tool we’d rather sell you.
Is this part of the Customer System?
No — the Customer System is Leads, Visibility and Social. Back office is sold on its own, or added alongside it.